10 Best Email Services For Business (4 Are Web Hosting Companies)
Email is a staple of our life these days. Most of us have an email app on our phones to check when we’re on the go. I recommend 10 best email services for Business in 2022, surprisingly 3 of them are web hosting companies.
Now, for those of you who’ve just started that business you’ve been dreaming about for so long, this is very handy. Keeping an eye on your business and organizing your tasks is literally right in the palm of your hand.
But that’s assuming you have the right email provider for you. Some providers don’t offer the right plan for certain types of businesses, some don’t offer free plans, and others aren’t as mobile-friendly as we’d like.
So which provider should you choose? We’re going to review ten of the best email services for business, and you can decide which one fits your needs the best.
10 Best Email Services in 2022 (Free & Paid)
#1 G-Suite, or Gmail
G-Suite, or Gmail, is a hugely popular choice for an email provider. Gmail, by itself, is free, but there is a paid business plan available.
Going with such a popular choice gives you confidence that this provider is doing something right, something that’s appealing to so many clients.
This is a very user-intuitive service, known for effectively blocking spam and its healthy anti-virus systems.
One reason Gmail is so popular is because of its organizational tools: Gmail allows you to sort your emails into folders, attaching labels. It also allows you to prioritize important or time-sensitive tasks.
For a growing business, keeping inbox clutter down is a must – you don’t want to miss an important email because it accidentally ended up in the wrong folder!
- Intuitive and interactive, a popular choice
- With Google Chrome, Gmail can be accessed offline
- “Snooze” feature for emails (gives you time to think before replying to that email!)
- G-Suite business option has a lot of extra tools and power, but you can use the free version of Gmail
- Gmail boasts very popular organizational tools and allows you to tweak and optimize your layout
- G-Suite business plan (which you’ll need if your business is growing fast) is more expensive than some other internet providers
So, what about the prices? You might try the free version as a trial, and then if you decide that the G-Suite option is right for you, which plan should you take?
Each G-Suite includes Gmail as standard. The most popular plan is the Business plan, currently at $8.28 per month. It offers plenty of extras, including:
- Video and voice conferencing
- Unlimited OneDrive cloud storage (or 1Terabyte each for fewer than five users)
- Word processing
- Presentation builder
- Shared calendar
- Website builder tools
- And more!
There’s also a Basic plan, currently at $4.14 per month, and an Enterprise plan, currently at $20 a month. The Business and Enterprise plan also offer extra security, and all three plans offer 24/7 online support, security and admin controls, and extra management options.
If you’re interested in learning more about G-Suite:
DreamHost is a web hosting site, and it also offers email hosting. It has a whole variety of different packages and plans, and all of them are very reasonably priced.
There’s also plenty of options to branch out into besides email, including dedicated server hosting, cloud hosting, and VPS (Virtual Private Servers). This might be worth looking into if you need other services besides email hosting, as many businesses often do.
It’s also known to be a reliable service, with plenty of benefits for a free or basic plan. If you’re working on a tight budget, DreamHost is definitely worth looking into.
- 25GB storage packet as standard
- Prices are low, starting at $1.67 per mailbox
- Desktop and mobile sync
- Commitment-free plans
- Ad-free webmail
- Doesn’t come with a free domain name
- Missing a lot of extras, like word processing tools
There’s plenty of different packages to choose from, including a WordPress package. If your business includes running a blog, this is definitely one to look into.
The Basic WordPress package starts at $2.59 a month and offers extra tools such as:
- Automated WordPress Migrations
- WP Website Builder (for that perfect professional site)
- Unlimited traffic
- Free domain name
You can also easily add email to the WordPress package. If you’re willing to commit to a year’s billing, the email package only costs $1.67 per month. Paying month-by-month will cost $1.99, but that does allow for extra flexibility when it comes to commitment.
It’s worth noting that some providers don’t offer month-by-month payments, only yearly subscriptions with annual fees.
If you aren’t sure which provider you’d prefer and would like to shop around, you could try DreamHost for a month or two and then make your decision.
For more information about DreamHost’s prices and packages:
For an Office 365 user, Outlook is definitely worth considering as your first choice. There is a free option, which is ideal for finding out whether Outlook is right for you.
If you need more features for your business, you can upgrade to Microsoft 365. It’s also simply designed, and the web interface is very similar to the desktop version.
Don’t let the simple and intuitive design fool you – Outlook includes lots of extras and powerful tools.
- Focused Inbox. This means that important emails will be automatically filled in this inbox, keeping you organized and streamlined
- Includes tools such as Excel, Word, and PowerPoint
- Easily shared calendar
- Plenty of app-based integrations on offer
- This can be a more expensive email service provider. There is a free version, but if you want more storage, professional message formatting tools, offline working, and no ads, you’ll need to upgrade to a paid plan. Perhaps not ideal if you need the extra tools like Word and Excel, but also need to stick to a budget!
The cheapest plan is Microsoft 365 Business Basic, starting at £3.80 a month. There are four plans, the most expensive being Microsoft 365 Business Premium at £15.10 per user, per month.
All plans are annual fees.
The Business Basic plan offers a number of features, such as:
- Web and mobile versions of Word, Excel, and PowerPoint
- File storage and sharing
- Extra email and calendar options
- Security and compliance
- Extra support and deployment
- And more!
To find out more about whether Outlook is the provider for you:
ProtonMail can’t be beaten on security. If you have a privacy concern, this is definitely an email provider to look into.
Most, if not all, providers require personal details like your name and phone number and often take other data. While virtually all business email providers also supply security and anti-virus, we often don’t quite get the privacy we’d like.
If your provider automatically adds events to your calendar, for instance, that means they need to scan your messages to sort them correctly. ProtonMail is a Swiss-based provider, based in Geneva, and their primary concern is your security.
While this is great from a privacy standpoint – you can be confident that no one else is reading your messages, but you – it does cause some extra difficulties.
- Anonymous signup and no logging of your IP address
- End-to-end message encryption
- Address verification (to be sure that you’re communicating with the right person)
- Considerably tighter privacy features than most email providers – no scanning of your messages or emails!
- Only 500MB of storage on the free plan
- 150 message daily limit on the free plan
- End-to-end encryption can’t be used with other clients who don’t use ProtonMail
- Fewer organizational tools than other providers (for example, no smart filters, since ProtonMail doesn’t scan and filter your messages)
ProtonMail does have more “Cons” than some of the other providers, but remember, you’re getting a lot more security, even on the free plan. If you feel that you need an extra layer of privacy, this is definitely a provider to look into.
If you do choose to pay for a plan, prices start at $5 per month and includes:
- Custom domains
- Message-per-day allowance raised to 1000
- 5GB storage
- Support for some organizational tools and contact groups
To learn more about ProtonMail’s impressive security features and paid plans:
If you’re on a budget but need a lot of storage space, you might start to worry that you won’t find a provider that suits your needs.
Many providers charge much higher rates for large amounts of storage, even if storage is the most important feature for you, as opposed to other benefits from a more expensive package.
Hover could well be the best provider for you.
Also, if all you need is a domain name, Hover offers your own unique domain name for only $5 a year.
- Very low prices and a yearly payment – no monthly fees
- Offers a free trial to make sure this is the provider for you
- Offers a minimum of 10GB storage, even with the free trial
- You can access Hover through the email you already use, such as Outlook or Apple Mail
- Both packages contain anti-virus and spam protection, as well as ad-free email
- Does not include free domain name or data processors
- Monthly payments are not available, and you will need to commit to a year
Despite not offering month-by-month payments, Hover’s prices are more than reasonable. You can choose between a Small Mailbox and a Big Mailbox, at either $20 a year or $29 a year.
The Big Mailbox plan contains 1TB of storage, so if you need a lot of storage for your business at low prices, perhaps Hover is the provider for you!
Find out more about what Hover offers:
If you’re still working to a budget, but maybe don’t need the kind of storage Hover offers, it might be worth looking into Zoho. While it’s easily the cheapest plan around, it still offers all the features a growing business will need.
It also offers analytics to assess your business stats and allows you to collect and blend data from a number of sources. This can come in handy when it comes to crafting reports to track the growth of your business.
The free plan is certainly very basic, and there are some issues with integration, but considering how reasonably priced its other plans are, Zoho is definitely worth a look.
- Low-cost plans
- Up to 5 free business email addresses, even on the free plan
- Marketing and analytic tools built in
- Allows up to 25 users
- The free plan does not integrate with Gmail, which might be problematic for businesses already settled with Gmail.
- Free and low-cost plans have storage and attachment limits
For a basic email hosting plan, the most popular package is Mail Premium, starting at £3.20 per month.
Again, this will be an annual fee. This offers a wide variety of benefits, such as:
- Domain aliases
- Offline access
- Organizational tools
- IMAP/POP access in email clients
- Mobile apps for both iOS and android
- Email and folder sharing
- Email backup and restoration
- And many more benefits!
If you’re interested in seeing more of what Zoho has to offer:
#7 Yahoo Mail
Yahoo may seem like a strange option – does anyone even use Yahoo anymore? But the answer is yes, they do, and it’s a surprisingly powerful and popular email provider, especially for businesses.
In fact, Yahoo is similar to Gmail in lots of ways; its layout, its organization tools, and some of its settings. So, if you’re already comfortable with Gmail, you might find Yahoo an easy option to use.
Also, Yahoo can integrate with many platforms and apps, including Facebook, and is very mobile-friendly, an important consideration that can sometimes be overlooked, especially if we’re writing our emails and content on a laptop or desktop.
- Well-designed interface, similar to Gmail
- A variety of integrations offered, along with SMS automation
- Disposable email address to protect your privacy
- Includes WordPress hosting, ideal for running a blog
- A whopping 1TB of data
- Mail organization is not as flexible as some providers
- Fewer setting changes and tweaks available
Yahoo offers several plans. One mailbox will cost $3.19 per month. If you need several mailboxes, there is a steep discount: 5 mailboxes will be $1.59 per mailbox, per month, 10 mailboxes will be $1.19 per mailbox, per month.
There’s also a custom option if your business needs 20 or more mailboxes. This means that you and your business will get a bulk discount!
The plans offer plenty of additional benefits:
- Option to use the service with a custom domain
- Import contacts from other providers (Gmail, Outlook, etc.)
- Extra tools such as analytics, document handling, organizational tools and so on
At the moment, Yahoo is offering a free website, domain, and 5 emails for a year, so if you’re looking to see whether this is the right provider for you, why not give it a trial?
If you’re interested in checking out more of Yahoo’s features:
Bluehost is another website hosting provider that is ideal for new businesses on a budget. Aside from website hosting, it also offers email hosting.
A new business will ideally need both website and email hosting, so this makes Bluehost a very convenient and high-quality choice; it’s renowned for never cutting corners.
However, it’s worth noting that you can only get the email hosting unless you also get the website hosting.
- WordPress hosting (again, perfect for blogs!)
- Free domain name with web hosting plans (remember, if you want the email hosting plan, you’ll need web hosting too)
- Unlimited business email addresses from $5.45 per month
- 50GB email storage with the free plan, then unlimited with any of the paid plans
- You will need to commit. Short terms plans aren’t available and bear in mind that the prices you see on the website reflect a long-term plan.
- Can’t get email hosting without website hosting. If all you need is an email provider and no more, perhaps look elsewhere.
Bluehost’s prices are reasonable, but not as cheap as some other providers, such as Hover or Zoho. The Emails Essentials plan starts at £2.29 per month, with a renewal price of £3.81. This plan is only available if you already have a web hosting plan.
There are plenty of benefits, including:
- Outlook web access
- 15GB of storage
- Emails and calendars
If you choose a more expensive plan, both Business Plus (£4.58 per month) or Business Pro (7.64 per month), some features of Microsoft 365 are also included.
If you’re interested in learning more about what Bluehost can do you for you and business:
This is another great budget provider, keeping things simple without losing efficiency. Hostinger uses Flockmail, a famously business-class interface, and this makes it straightforward and easy to use, turning out professional quality every time.
Hostinger focuses on simplicity and creativity, allowing you to build the website you need, and streamlining your email service along with it.
Choosing a plan is easy; instead of having to trawl through endless, complicated options, there are only two plans, Business, and Enterprise.
- Value for money
- Mobile friendly
- Video integration for conferencing
- Both plans include anti-virus and multi-device support
- While the plans are cheap, there is no free option. (Although $0.99 is quite good!)
Hostinger does offer good service for the price. The Business plan is only $0.99 a month and offers 10GB storage, 2 mail filters, and 50 email aliases (to protect your privacy).
The Enterprise plan is still incredibly cheap, and at $2.49 per month, you get 30GB storage and unlimited mail filters.
Both plans include multi-device support and anti-virus.
If these prices sound good to you:
#10 Scala Hosting
The final business email provider on our list is Scala. This easily provides the most storage and also boasts some impressive security measures.
Scala Hosting is also easily affordable; another must for a new business owner. But it doesn’t compromise quality service; you can be sure you’re getting value for your money!
- Plenty of storage, so depending on the plan you buy, you can get between 50GB and 200GB
- Mobile friendly
- A spam blocker that claims to filter out 99.98% of spam emails, among other security features
- Depending on your plan, between 10 and 200 email boxes
- SSL protocols encrypt your emails for extra security
- While the plans are reasonably affordable, there is no free plan. Bear in mind, too, that the prices you see are only introductory prices. The renewal prices are marginally higher.
Scala’s prices are certainly reasonable, starting at $2.95 a month. Their most expensive plan is $7.95, but as mentioned earlier, these are introductory prices, and renewal prices may be higher.
All in all, Scala is definitely worth a look. It offers more business hosting options than a lot of its competitors, at fair and reasonable prices.
If you’re interested in learning more about Scala:
Any new business needs a professional business address, but it’s also important to balance budget and benefits along with it. You need affordable email, that can offer the features you and your business need.
There are plenty of aspects to think about when choosing an email provider.
Do you need web hosting as well as email hosting, for example?
How much storage will you need? What level of privacy is important to you?
Of course, one of the most important questions is how much can you afford to spend?
Choosing the right email provider will give your business the boost it needs. Once you’ve weighed up all the options and made your decision, then you can focus on your real work – running your business!